Carthage R-9

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P 3410 Accounting System

The Superintendent shall be responsible for implementing the financial accounting system adopted by the Board. The District's accounting system will provide an accurate record of all financial transactions completed by the District. The accounting system shall conform to requirements established by state statutes and regulations of the Missouri Department of Elementary and Secondary Education, based on Handbook II, Revised, and as modified by the Missouri Financial Accounting Manual, Revised.

The Superintendent shall be responsible for receiving and properly accounting for all funds of the District. As specified in state law, the Board shall establish funds for the accounting of all school moneys in the District. The treasurer of the District shall open an account for each fund, and all moneys received by the District shall be deposited in the appropriate fund account. All financial transactions shall be recorded in the revenue and expenditure records, and appropriate entries from the adopted budget shall be made in the records for the respective funds.

The Board shall receive monthly financial statements from the Superintendent showing the financial condition of the District. In addition, other financial statements determined necessary by either the Board or the Superintendent shall be presented to the Board for review.

The Superintendent shall also be responsible for student-related accounting and shall file enrollment, attendance, food service and transportation reports as required by the Missouri Department of Elementary and Secondary Education.

Board Approved Date: July 2003
Last Updated: July 2003