Carthage R-IX

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P 6251 Procedures for Students with Disabilities Residing in Avilla R-XIII School District

The following procedures regarding disabled students residing in Avilla R-XIII School District and attending school in the Carthage R-IX School District were approved by the respective boards of education, effective immediately:

  1. Not later than May 1 of each school year, Carthage R-IX School District ("Carthage") will contact the Special Education Director and/or Superintendent at Avilla R-XIII ("Avilla") to obtain the names of students with an IEP or Section 504 Plan who will be transitioning into Carthage Schools.
  2. Not later than May 30 of each school year, Carthage staff will hold or attend a "transition" IEP or Section 504 meeting for each Avilla student with an IEP or Section 504 Plan who will be transitioning into Carthage Schools.
  3. If Carthage is holding a transition IEP or Section 504 meeting, it will ensure that it has invited, in writing, the Special Education Director and/or Superintendent of Avilla.
  4. Carthage will not hold a transition IEP or Section 504 meeting if an Avilla representative is not present, unless the Special Education Director and/or Superintendent of Avilla and the parent and/or guardian both agree, in writing, that an Avilla representative need not be present.
  5. If a decision is made during a transition IEP or Section 504 meeting or at a future IEP or Section 504 meeting involving a resident of Avilla that transportation is a necessary related service and/or that transportation accommodations or modifications are necessary, Carthage will ensure that such decisions are:
    1. Made by individuals knowledgeable about the student's past, present, and future transportation needs, including a representative from Avilla;
    2. Clearly and specifically documented in the student's IEP or Section 504 plan; and
    3. Communicated within 15 business days, in writing, to the student's parent or guardian, Carthage's Director of Special Services, Carthage's Transportation Director, and the Superintendent of Avilla.

Board Approved Date: May 2008
Last Updated: May 2008