The following procedures regarding disabled students residing in Avilla R-XIII School District and attending school in the Carthage R-IX School District were approved by the respective boards of education, effective immediately:
- Not later than May 1 of each school year, Carthage R-IX School District ("Carthage") will contact the Special Education Director and/or Superintendent at Avilla R-XIII ("Avilla") to obtain the names of students with an IEP or Section 504 Plan who will be transitioning into Carthage Schools.
- Not later than May 30 of each school year, Carthage staff will hold or attend a "transition" IEP or Section 504 meeting for each Avilla student with an IEP or Section 504 Plan who will be transitioning into Carthage Schools.
- If Carthage is holding a transition IEP or Section 504 meeting, it will ensure that it has invited, in writing, the Special Education Director and/or Superintendent of Avilla.
- Carthage will not hold a transition IEP or Section 504 meeting if an Avilla representative is not present, unless the Special Education Director and/or Superintendent of Avilla and the parent and/or guardian both agree, in writing, that an Avilla representative need not be present.
- If a decision is made during a transition IEP or Section 504 meeting or at a future IEP or Section 504 meeting involving a resident of Avilla that transportation is a necessary related service and/or that transportation accommodations or modifications are necessary, Carthage will ensure that such decisions are:
- Made by individuals knowledgeable about the student's past, present, and future transportation needs, including a representative from Avilla;
- Clearly and specifically documented in the student's IEP or Section 504 plan; and
- Communicated within 15 business days, in writing, to the student's parent or guardian, Carthage's Director of Special Services, Carthage's Transportation Director, and the Superintendent of Avilla.
