Carthage R-9

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R 7120 Procurement of Architects, Engineers and Land Surveyors

In selecting architectural, engineering and/or land surveying firm(s), the following criteria will be considered:

  1. Training, specialized experience and technical competence, including that of partners and associates, demonstrated either with the District or elsewhere with respect to the type of services desired by the Board.

  2. Planing ability, efficiency and promptness of the firm(s) including the capacity and capability of the firm(s) to perform the tasks requested and any specialized services within the time limitations established for the completion of the project.

  3. Demonstrated educational specifications writing, to include accuracy and sufficiency of detail.

  4. Inspection of job effectiveness to include an analysis of the past record of performance of the firm(s) with respect to control of costs, quality of work, design, appearance and utility and the ability to meet time schedules.

  5. Proximity to and familiarity with the geographical area in which the project shall be located.

When considering the need for architectural, engineering and/or land surveying services, the administration of the District shall prepare a written description of the services desired by the District. Interested firms may be requested to submit statements of their qualifications and performance data with respect to the above criteria and also submit a fee schedule. The Superintendent, with the assistance of the administrative staff, shall analyze the data received and list the top three qualified firms.

The Board shall select the firm(s) considered best qualified and capable of performing the desired services and negotiate a contract. Should the Board be unable to negotiate a contract with the firm(s) first selected, the Board may negotiate a contract with another firm from the list or may direct the Superintendent to seek additional statements of qualifications from other firm(s) and submit a new list of qualified firms.

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Board Approved Date: July 2003
Last Updated: July 2003