Carthage R-IX

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R 3155 Payments from Federal Awards/Cash Management

Cash Management Procedure

In order to ensure compliance with Cash Management Improvement Act (CMIA), the following procedures have been implemented:

  1. The District’s financial officer will prepare the payment requests and ensure compliance with federal and state regulations;
  2. Payment requests will be made for each federal program on a monthly basis. If the amount to be requested in any month is $500.00 or less, the District’s financial officer may elect to carry over the sum until the succeeding month;
  3. All federal funds will be documented by an individual program and tracked by the District’s financial officer;
  4. The District’s financial officer will monthly track federal funds as individual expenditures in the District’s general ledger; and
  5. The District’s financial officer will have initial responsibility to ensure overall compliance of cash management requirements. The District’s external auditor will monitor utilization of federal funds to ensure compliance with federal and state cash management requirements.

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Board Approved Date: April 17, 2017
Last Updated: June 2017