R 1420 Community Use of School Facilities General Policies

In the event of a natural disaster, governmental agencies shall have permission to use the school gymnasiums and cafeterias at no cost to the District. A standing building use request form will be submitted and will be on file at the Board office for this specific purpose.

When school buildings are used for other purposes by any group of citizens in the community, it is the policy of the Board to make such charge as will compensate the District for such use, basing the amount of the charge upon the purpose for which the property is to be used, the extent of the use, the cost of servicing such proposed use and the community advantage arising from such. School-based activities will supersede outside use of school facilities in regards to prioritization, and may require the cancellation or relocation of an outside group or agency using a school facility. School facilities will not be rented to individuals as such, but only to organized groups or organizations who can and will be responsible for proper supervision of the group and for adequate protection of school property. School buildings and facilities will not be rented to any group for any activity which would seem to result in negative public relations with school patrons, or is contrary to the mission and vision of the District. Groups desiring to use school buildings and facilities shall make a request through the office of the Superintendent.

General Rules for the Use of School Buildings and Facilities

1. Use of all tobacco and vaping products are banned in all school buildings and on all campuses at all
2. There shall be no use or sale of alcoholic beverages or controlled substances and drugs on school
3. Each group must have a sponsor who is responsible for the group and will provide adequate supervision while using the school building or Adequate supervision shall include such matters as discipline, admission arrangements, ushering, and care of property.
4. Nothing is to be attached to the walls, ceiling, or floors without first clearing for permission with the principal of the building.
5. Group activities shall be restricted to only that area of the school facility which was approved by the school district administration.
6. The group using the school building and facilities shall be responsible for any school property that is damaged or destroyed while under their supervision.
7. Groups using a school building or facility shall have access to it only for the time approved by the
8. Groups desiring to use facilities will fill out a school facilities and equipment form obtained from the Board office.
9. No activity by students or adult group shall take place in any facility unless there is a custodian or other school personnel approved by the Superintendent present.
10. Free use, insofar as possible, of school buildings by youth organizations that support the mission and vision of the District will be permitted provided such use does not conflict with regular school Youth organizations are will be subject to approval by the District Activities Director(s).
11. When buildings are used by other public educational institutions, churches, civic groups, or other city- wide organizations strictly for community projects and for which no admission charge is made, the District reserves the right to make no charge or to charge only enough to pay for custodial and security services required.

12. School gyms will be rented on the basis of a two (2) hour session, to be completed no later than 10:00

p.m. depending on the number of requests.

13. No organization shall be permitted to charge for parking at an event held on District property without the express authorization of the superintendent of schools.
14. Food truck vendors located at school facilities for use by outside organizations require District approval and must have the appropriate insurance on file with the District.

Rental Schedule 

Smith-Cotton High School

Gymnasium (event rental)......................................................... $200 per 2-hours/$1,000 max per day (1, 2, 3)

Auxiliary gymnasium (event rental)............................................ $200 per 2-hour/$1,000 max per day (1, 2, 3)

Performing Arts Center Holds 750….............................................. $200 per hour/$1,200 max per day (1, 2, 3)

Cafeteria (dining room only) Holds 633…............................................................................................................................. $200.00 (1)

Cafeteria with use of kitchen…............................................................................................................................. $300.00 (1, 4)

Classroom…............................................................................................................................... $75.00 (1)

Jennie Jaynes Sports Complex Facilities:

Tiger Turf Practice Field (practice rate)…............................................. $25 per hour/$50 per hour w/ lights (1)

Tiger Turf Practice Field (event rate)............................................. $200 per hour/$300 per hour w/ lights (1, 2)

Tiger Stadium (event rental only, no practice)…............................. $300 per hour/$1,500 max per day (1, 2, 3)

Tiger Stadium with lights (event rental only, no practice)…............. $400 per hour/$2,000 max per day (1, 2, 3)

Tiger Soccer Field (event rental only, no practice)........................... $200 per hour/$1,000 max per day (1, 2, 3)

Tiger Soccer Field with Lights (event rental only, no practice)…..... $300 per hour/$1,300 max per day (1, 2, 3)

Tiger Softball Field (event rental only, no practice)…...................... $200 per hour/$1,000 max per day (1, 2, 3)

Tiger Softball Field with Lights (event rental only, no practice)….... $300 per hour/$1,300 max per day (1, 2, 3)

Tiger Baseball Field (event rental only, no practice)…..................... $200 per hour/$1,000 max per day (1, 2, 3)

Tiger Baseball Field with Lights (event rental only, no practice)……$300 per hour/$1,300 max per day (1, 2, 3) Tiger Tennis Courts (open to public from 4:00pm to dusk, during non-school use only)

Tiger Tennis Courts (event rental)......................................................... $200 per hour/$1,000 max per day (1)

Tiger Tennis Courts with Lights (event rental)........................................ $300 per hour/$1,300 max per day (1)

Smith-Cotton Junior High School

Auditorium Holds 800.............................................................. $200.00 per hour/$1,200 max per day (1, 2, 3)

FEMA Cafeteria (dining room only)............................................................................................................................... $75.00 (1)

FEMA Cafeteria with use of kitchen............................................................................................................................. $100.00 (1, 4)

Little Theatre............................................................................................................................... $35.00 (1)

Gymnasium (event rental)…................................................. $150.00 per 2-hours/$1,000 max per day (1, 2, 3)

FEMA Gymnasium (event rental).............................................. $100.00 per 2-hours/$1,000 max per day (1, 2)

Classroom............................................................................................................................... $75.00 (1)

Sedalia Middle School

Gymnasium (event rental)…................................................. $150.00 per 2-hours/$1,000 max per day (1, 2, 3)

Cafeteria (dining room only)............................................................................................................................... $75.00 (1)

Cafeteria with use of kitchen............................................................................................................................. $100.00 (1, 4)

Classroom............................................................................................................................... $75.00 (1)

Elementary Schools

Gymnasium (event rental)…......................................................... $75.00 per 2-hours/$750 max per day (1, 2)

Classroom/Library............................................................................................................................... $75.00 (1)

Additional Fee’s:

1. Custodial Fee......................................................................................................................... $42 per hour
   1. Custodial charges do not apply while custodians are on regularly scheduled duty. If an

event runs over or are in buildings past time of custodian regular dismissal time, a custodial fee will apply.

1. ‘Events’ will be required to have a custodial fee, and any practice outside of normal custodial work hours will be required to have a custodial fee.
2. If an event is scheduled on the weekend or during a time school is not regularly in session (i.e., spring break, summer months, etc.), a custodial fee will apply.

2. Security Fee......................................................................................................................... $59 per hour
   1. Dependent on event and facility being used
3. Sound & Light Technician…......................................................................................................................... $45 per hour
   1. Any use of scoreboards/PA system, or auditorium requires a sound & light technician
4. Kitchen Cook Fee......................................................................................................................... $42 per hour
   1. Any use of a district kitchen requires the assignment of a district cook and this appropriate

Organizations must complete the appropriate form before permission will be granted for facility use. When using the Sedalia School District #200 facilities the organization must provide the district with a certificate of liability insurance with minimum coverage of $1,000,000.00. The certificate will name the district as an additional insured.

Schedule and fees will be subject to change at any time by the Board of Education.