Procedure for Visitors/Observers

Patrons are always welcome to visit schools in the Sedalia School District. Due to concerns in the areas of confidentiality, safety, disruption to the school day and educational process, visitors/observers to a Sedalia School must observe the following guidelines:

1. Notice must be received within five school days of the date the visitor/observer will be attending. Notification must include (See Visitor/Observer Form):
   • Name of visitor/observer
   • Agency visitor/observer is representing (if applicable)
   • Name of student the visitor/observer wishes to observe
   • Purpose of visit
   • Time the visitor/observer will be arriving
   • Length of time the visitor/observer is to spend in the building/classroom
   • Written permission from parent to visit/observe (if applicable)
2. Upon arriving, visitor/observer must check into the office before going anywhere in the building.
3. Visitor/observer will be directed by the office to the prescheduled classroom or area.
4. Visitor/observer is only allowed in the prescheduled classrooms.
5. Scheduled time in the building must be followed.
6. Visitor/observer must check out at the office when departing.
7. Any data collection, notes, or videoing/tape-recording must be approved before implemented. (This is due to confidentiality issues concerning other students and may not be allowed.)
8. No staff are to be interviewed by visitors concerning students. Confidentiality requirements prohibit this conduct. Parents are encouraged to schedule conferences with teachers when needed.
9. Copies of data collection must be left with the principal or designee for school records.

Persons providing continuing services (ie. Counseling, etc.) at the school are only required to complete one visitor/observer form per child at the beginning of the year or at the time services begin for each child. Please NOTE: procedures 2-6 must also be followed. A form to be completed will be provided upon request.