R 1420- Community Use of School Facilities

Use of Buildings

In accordance with the law, buildings may be used for free discussion of public questions and subjects of general public interest, for the meeting of organizations of citizens and for such other civic, social and educational purposes as will not interfere with the use of the building for school purposes. No part of the building is to be used without permission being granted by the Superintendent/designee.

Applications for Use

Applications for the use of the premises shall be made in writing and shall state the date and purpose of the use, and, if an admission charge is to be made, the purpose of raising said funds and such other information as the Board or the Superintendent may require. Parent organizations, Scout, educational and other school activity organizations which may be granted use of certain rooms for regular meeting purposes shall not use other rooms in the building to hold meetings or entertainment on other than the regular meeting night unless written application is made for the use of same as provided above.

Any cancellation of reserved dates must be made in writing at least twenty-four hours before the date on which meetings are scheduled. The Board reserves the right to cancel any arrangements for use of buildings upon due notice in advance.

Rental Charges

No charge will be made for any "strictly school" activities or for regular meetings of parent organizations. No charge will be made to Scouts and similar organizations so long as no additional cost is incurred in custodial support who would not normally be on duty and if no extra work is incurred in setting up chairs, equipment, etc.

All rental charges for use of buildings are due and payable at least twenty-four hours before the date on which the building is to be used. When the buildings are rented on Saturday or Sunday, an additional charge over and above the minimum charge may be required. Other payment arrangements may be made with the Superintendent/designee.

Prohibitions

1. Special permission must be received to serve meals.
2. The sale, consumption, or possession of alcoholic beverages or marijuana shall not be permitted on School District premises at any time. Nor shall any person who is in a drunken or intoxicated condition or who is under the influence of liquor or marijuana be permitted on School District premises. The person in charge of the meeting will be held responsible for the enforcement of this rule.
3. Damage or breakage occurring in any building or grounds on account of the activities of an organization using it as a meeting place shall be paid for by the organization.
4. Smoking and/or Vaping is not permitted in any school building or on district grounds.
5. The use of profane language or gambling in any form is not permitted in any school building.
6. Because students are frequently on school grounds even when school is not in session, the district expects all individuals and groups to behave in a manner that is appropriate around children, as determined by the district.
7. All individuals and groups using district facilities are subject to applicable district policies, procedures, and staff directives.

Cancellation   

The district reserves the right to cancel a scheduled use of district facilities at any time including, but not limited to, instances when the district needs to use the space in the event of or as a result of inclement weather or an emergency. When a scheduled use must be canceled, the district will provide as much notice as possible.

Use of Equipment   

The superintendent or designee may authorize the use of district equipment by community groups and individuals for educational, recreational, social, civic, philanthropic, and other similar purposes. Equipment will not be removed from district property without permission from the superintendent or designee. Fees may be charged for equipment usage in accordance with this policy.

Emergency Uses

The superintendent or designee may authorize the use of district facilities as an emergency shelter or for other emergency purposes if such use does not otherwise conflict with the district’s needs.

Regulation 1420.1

Facility Use Fee Schedule

Terms and Conditions

1. Deposit fees are in effect for the duration of the rental agreement.
2. PTO-sponsored fees are waived.
3. Facilities are to be left in the same condition they were found.
4. Staff and Board of Education Rental fees are waived; a deposit is still required.

1. Cleaning Deposit
   A refundable cleaning deposit is required. Upon inspection after the event, this deposit will be returned if the facilities meet the cleaning standards.
2. Cleaning Rules
   The Renter is responsible for ensuring the facilities are cleaned and restored to their original condition. This includes:
1. Removing all decorations, equipment, and personal items.
2. Place all trash in designated receptacles and take all trash to the dumpster in the parking lot.
3. Sweeping and mopping floors.
4. Sweeping of gym floors if the area is reserved.
5. Remove gym trash if the area is reserved. 
6. Wiping down tables, counters, and other surfaces.
7. Ensuring restrooms are left tidy and operational.
8. Turning off lights, closing windows, and securing doors.

Additional Requirements:

1. No food or beverages are to be left behind.
2. Any spills must be cleaned immediately to avoid damage.
3. The doors will be unlocked and locked by the administration. Do not prop open the doors for any reason.
1. Gym Rules
1. No food, drink, candy, or gum in the gym.
2. No street shoes or boots on the gym floor. Socks or a change of shoes with a clean sole are acceptable. Rocks in the shoes will scratch the new flooring.
3. You are responsible for bringing and using your own equipment (balls, etc.) in the gym. School equipment will be locked up.
2. Inspection
   The School will inspect the facilities after the event. Any additional cleaning required by School staff will result in a deduction from the cleaning deposit or additional charges.
3. Damage Responsibility
   The Renter is liable for any damage to school property caused by event attendees. Repair costs will be billed separately.
4. Prohibited Activities
   Smoking, alcohol, marijuana, and illegal activities are strictly prohibited on School property.
5. Cancellation Policy
   Cancellations must be made at least twenty-four hours in advance to receive a full refund of rental fees.
6. Liability Waiver
   The Renter agrees to hold the School harmless from any claims arising from the Renter's use of the facilities.