Tarkio R-I | R 1420 Community Use of School Facilities

GENERAL ADMINISTRATION Regulation 1420 School/Community Relations

Community Use of School Facilities

Use of Buildings

In accordance with the law, buildings may be used for free discussion of public questions and subjects of general public interest, for the meeting of organizations of citizens and for such other civic, social and educational purposes as will not interfere with the use of the building for school purposes. No part of the building is to be used without permission being granted by the Superintendent/designee.

Applications for Use

Applications for the use (SEE FORM 1420) of the premises shall be made in writing and shall state the date and purpose of the use, and, if an admission charge is to be made, the purpose of raising said funds and such other information as the Board or the Superintendent may require. Parent organizations, Scout, educational and other school activity organizations which may be granted use of certain rooms for regular meeting purposes shall not use other rooms in the building to hold meetings or entertainment on other than the regular meeting night unless written application is made for the use of same as provided above. Any cancellation of reserved dates must be made in writing at least twenty-four hours before the date on which meetings are scheduled. The Board reserves the right to cancel any arrangements for use of buildings upon due notice in advance. .Initial requests for use of the TAC facility shall be submitted to the TAC Director. Initial requests for the use of the Elementary or High School Building should be submitted to the building principal. All other Facility requests shall be submitted to the Superintendent. TAC Director and building principals will submit requests to the District Superintendent for final approval. Facility reservations will be handled on a first come, first serve basis during the appropriate sign-up window. Junior High and High School teams and organizations will always take precedence over any other team, group, and organizations. The order of sign-up preference is as follows-

TIER 1- School related teams and organizations. Tier 1 events will be scheduled first, and other groups will work around those schedules. In addition, should a JH/HS Event be changed due to unforeseen circumstances or should an additional event be added, any other team or organization who has rented the facility will have to forfeit their use of the facility.
TIER 2- These groups and teams would include, but not be limited to, Tarkio and East Atchison elementary sports teams, as well as groups or organizations that are comprised exclusively of students from the Tarkio R-1 school district. Secondary preference shall be given to school related teams and organizations that are not specifically a school’s JH/HS team or group. These Secondary preferential groups shall get a two-week window at the start of each sign-up period to schedule their practices, activities and facility use.
TIER 3- Any other group, team or organization that is not associated directly with the Tarkio R-1 school district, EA Athletics, EA Elementary programs, or is comprised of students that do not all belong to the Tarkio school district. Once the two-week sign-up window at the start of each period has ended, all other teams, groups, organizations, etc. shall have the opportunity to schedule their practices and facilities usage.

It will be the general rule that each Tier 2 and Tier 3 team, group and organization can sign up to use the school facilities 2 times per week. Practices for Teir 2 and Tier 3 teams shall not exceed 2 hours on a specific date. Teams, groups and organizations from Tier 2 and Tier 3 that are requesting facilities for practice purposes can reserve dates and times utilizing the following schedule:

FALL MONTHS-September October, November- Dates and Times can be reserved for these months starting the August 1^st immediately preceding those months. Tier 2 teams, groups and organizations may begin their sign up the first two weeks of August. Tier 3 teams, groups and organizations may begin their sign up starting August 15^th.

WINTER MONTHS- December, January, February- Dates and Times can be reserved for these months starting the November 1^st immediately preceding those months. Tier 2 teams, groups and organizations may begin their sign up the first two weeks of November. Tier 3 teams, groups and organizations may begin their sign up starting November 15^th.

SPRING MONTHS- March, April, May- Dates and Times can be reserved for these months starting the February 1^st immediately preceding those months. Tier 2 teams, groups and organizations may begin their sign up the first two weeks of February. Tier 3 teams, groups and organizations may begin their sign up starting February 15^th.

SUMMER MONTHS- June, July, August- Dates and Times can be reserved for these months starting the May 1^st immediately preceding those months. Tier 2 teams, groups and organizations may begin their sign up the first two weeks of May. Tier 3 teams, groups and organizations may begin their sign-up starting May 15^th.

Rental of the school facilities for the purposes of making money

School facilities will not be rented to an individual or private business for the purpose of using the facility to run a business or make money. These include the use of the facility for paid for, private lessons. Groups and organizations may be allowed to rent or use the facilities for the purposes of fundraiser activities where the money will go back to the school or community entity.

Rental Charges

No charge will be made for any "strictly school" activities or for regular meetings of parent organizations. No charge will be made to Scouts and similar organizations so long as no additional cost is incurred in custodial support who would not normally be on duty and if no extra work is incurred in setting up chairs, equipment, etc. No charge will be made for any student supported organizations serving the students, parents and teachers of the Tarkio R-1 School District, such as PTA/PTO, Boosters, school sponsored activities and clubs. No Rent shall be charged to EA/Tarkio School affiliated teams such as elementary basketball, volleyball, wrestling, baseball, etc. provided the team is comprised primarily of Tarkio students. No rent will be charged to Tarkio affiliated booster clubs for activities. Rent will be charged for traveling team practices. Travel teams are defined as teams that are not directly affiliated with the Tarkio R-1 school district. No rent shall be charged to Tier 1 or 2 teams, groups or organizations. Rent shall be charged to Tier 3 teams, groups, and organizations. All rental charges for use of buildings are due and payable at least twenty-four hours before the date on which the building is to be used. When the buildings are rented on Saturday or Sunday, an additional charge over and above the minimum charge may be required. Other payment arrangements may be made with the Superintendent/designee. Rental charges for different areas of the facility may vary. See Form 1420 for specific rental charges.

Prohibitions and conditions of use

Special permission must be received to serve meals.
The sale, consumption or possession of alcoholic beverages shall not be permitted on School District premises at anytime. Nor shall any person who is in a drunken or intoxicated condition, or who is under the influence of liquor, be permitted on School District premises. The person in charge of the meeting will be held responsible for the enforcement of this rule.
Damage or breakage occurring in any building or grounds on account of the activities of an organization using it as a meeting place shall be paid for by the organization.
No use of equipment shall be granted unless an instructor or attendant, approved by the Board, is in charge of the rooms or equipment.
Smoking is not permitted in any school building.
The use of profane language or gambling in any form is not permitted in any school building.
No part of the building is to be used without permission being granted by the Superintendent/designee.
Multipurpose room use will be allowed using the guidelines specified below
All School district activities take priority over requests by outside groups to use the facility.
The facility will be left clean and orderly upon leaving. All equipment used will be placed back where it belongs. Anything that cannot be cleaned and left orderly will be reported to a school district official.
The Board/School district reserves the right to cancel any arrangements for use of the facility. This may include but is not limited to a change in the date of a district event or addition of a district sponsored event.

MULTI PURPOSE ROOM USE REGULATIONS:

The following document provides guidance to the use of the multi-purpose room during regular TAC Hours.

The TAC Multi-Purpose Room has restricted use and access during open and regular TAC Hours.
East Atchison School Athletic Team practices take all priority in the multi-Purpose Room.
Groups and teams renting or utilizing the multi-purpose room have secondary priority.
No individual or group may use the multi-purpose room when a sports team is having practice, or when the room has been rented or secured by a group or team.
When the multi-purpose room is not in use by an aforementioned group, individuals who have a TAC membership may utilize the TAC multipurpose room provided they check in first with the TAC employee.
Individuals must be in High School or older to use the multipurpose room by themselves.
Any student younger than High School must be accompanied by an adult who has, at a minimum, graduated from High School or is the equivalent age.
The pitching machine is off limits for use other than the HS Baseball Team.
Multi-purpose room must be left in an organized manner. Any supplies or equipment used must be put back in the place in which it was when the individual or group came into the multi-purpose room.
Participants must report injuries to the front desk/office during designated office hours. Should an emergency arise, contact 911.
Please show respect for the equipment and facility.
Do not move or rearrange the equipment or supplies within the multipurpose room.
No horseplay or loud offensive language will be tolerated.
Individuals who are found to be violation of any of the aforementioned guidelines, or who participate in an inappropriate manner while using the multi-purpose facility will have their rights to use the room suspended or revoked.